Trim your commercial maintenance budget without sacrificing quality
If you’re like the majority of facility and maintenance groups, you’re looking at a smaller budget and trying to determine how to keep your facilities in good shape without spending too much money. Here are a few tips to get the most out of your 2010 dollars.
– By purchasing supplies such as cleaning solutions, paper towels and even door hardware in bulk, you may be able to pay a lower per-unit cost. Be sure your team knows where to find the extra supplies if they can’t be stored in the normal supply areas.
– Are there preventive maintenance items or other infrequent tasks you might be able to wrap into a capital project? Scheduling things like floor refinishing, painting, door replacements and technology upgrades to occur as part of a related capital project will provide you with the same long-term benefit, but will require you to dip into your budget only once.
– Do you have multiple vendor contracts that could be combined for better pricing? What about any national buying agreements available to you as a member of trade associations or other organization?
– Take a look at the services you’re self-performing, and those that are being outsourced. Can your team do something more cost-effectively than a vendor? Are you leveraging your resources – both internal and external – as efficiently as possible?
– If you’re trying to fit a remodel or other capital project into the budget, don’t forget to check your lease agreement for any tenant improvement dollars that might be available.
– It’s a good idea to regularly check your organization’s performance against industry benchmarking data, such as that available through BOMA or IFMA. Identifying underperforming areas is a great first step in lowering expenditures.
BOMA benchmarking data: http://www.boma.org/RESOURCES/BENCHMARKING/Pages/default.aspx
IFMA benchmarking data: http://www.ifma.org/tools/research/research.cfm